§ 238-550-12

238.550 Standards for management and accounting of funds -- Reports -- Charitable gaming expenses. (Effective July 1, 2025) (1) All adjusted gross receipts from charitable gaming shall be handled only by chairpersons, officers, or employees of the licensed charitable organization. (2) Except as authorized by subsection (11) of this section, within two (2) business days after the completion of a charitable gaming event or session, all gross receipts and adjusted gross receipts shall be deposited into one checking account devoted exclusively to charitable gaming. This checking account shall be designated the 'charitable gaming account,' and the licensed charitable organization shall maintain its account at a financial institution located in the Co mmonwealth of Kentucky. No other funds may be deposited or transferred into the charitable gaming account. (3) All payments for charitable gaming expenses, payments made for prizes purchased, and any charitable donations from charitable gaming receipts sha ll be made from the charitable gaming account and the payments or donations shall be made only by bona fide officers of the organization by checks having preprinted consecutive numbers

g receipts sha ll be made from the charitable gaming account and the payments or donations shall be made only by bona fide officers of the organization by checks having preprinted consecutive numbers and made payable to specific persons or organizations. No check drawn o n the charitable gaming account may be made payable to 'cash,' or 'bearer,' except that a licensed charitable organization may withdraw start -up funds for a charitable gaming event or session from the charitable gaming account by check made payable to 'cas h' or 'bearer,' if these start -up funds are redeposited into the charitable gaming account together with all adjusted gross receipts derived from the particular event or session. Checks shall be imprinted with the words 'charitable gaming account' and shal l contain the organization's license number on the face of each check. Payments for charitable gaming expenses, prizes purchased, and charitable donations may be made by electronic funds transfer if the payments are made to specific persons or organization s. The corporation may by administrative regulation adopt alternative reporting requirements for charitable gaming of limited scope or duration, if these

are made to specific persons or organization s. The corporation may by administrative regulation adopt alternative reporting requirements for charitable gaming of limited scope or duration, if these requirements are sufficient to ensure accountability for all moneys handled. (4) A licensed charitable organization shall expend net receipts exclusively for purposes consistent with the charitable, religious, educational, literary, civic, fraternal, or patriotic functions or objectives for which the licensed charitable organization received and maintains federal tax -exempt status, or consistent with its status as a common school, an institution of higher education, or a state college or university. No net receipts shall inure to the private benefit or financial gain of any individual. (5) Accurate records and books shall be maintained by each organization exempt from licensure under KRS 238.535(1) and each licensed charitable organization for a period of three (3) years. Office staff shall have access to these records at reasonable times. Licensed charitabl e organizations and exempt organizations shall maintain their charitable gaming records at their offices or places of business

all have access to these records at reasonable times. Licensed charitabl e organizations and exempt organizations shall maintain their charitable gaming records at their offices or places of business within the Commonwealth of Kentucky as identified in their license applications or applications for exempt status. An exempt orga nization shall submit a yearly financial report in accordance with KRS 238.535(2), and failure to file this report shall constitute grounds for revocation of the organization's exempt status. (6) All licensed charitable organizations that have annual gross receipts of two hundred thousand dollars ($200,000) or less and do not have a weekly bingo session shall report to the office annually at the time and on a form established in administrative regulations promulgated by the corporation. (7) All other licens ed charitable organizations shall submit reports to the office at least quarterly at the time and on a form established in administrative regulations promulgated by the corporation. (8) Failure by a licensed charitable organization to file reports required under this chapter shall constitute grounds for revocation of the organization's license or denial

gated by the corporation. (8) Failure by a licensed charitable organization to file reports required under this chapter shall constitute grounds for revocation of the organization's license or denial of the organization's application to renew its license in accordance with KRS 238.560(3). Reports filed by a licensed charitable organization shall include but shall not be limited to the following information: (a) All gross receipts received from charitable gaming for the reporting period, classified by type of gaming activity; (b) The names and addresses of all persons who are winners of prizes having a fair market value of six hundred dollars ($600) or more; (c) All expenses paid and the names and addresses of all persons to whom expenses were paid; (d) All net receipts retained and the names and addresses of all charitable endeavors that received money from the net receipts; and (e) Any other information the office deems appropriate. (9) No licensed charitable organization shall incur charitable gaming expenses, except as provided in thi s chapter. No licensed charitable organization shall be permitted to expend amounts in excess of prevailing market rates for the following

incur charitable gaming expenses, except as provided in thi s chapter. No licensed charitable organization shall be permitted to expend amounts in excess of prevailing market rates for the following charitable gaming expenses: (a) Charitable gaming supplies and equipment; (b) Rent; (c) Utilities; (d) Insurance; (e) Advertising; (f) Janitorial services; (g) Bookkeeping and accounting services; (h) Security services; (i) Membership dues for its participation in any charitable gaming trade organization; and (j) Any other expenses the corporation may determine by admini strative regulation to be legitimate. (10) No licensed charitable organization shall expend receipts from charitable gaming activities nor incur expenses to form, maintain, or operate as a labor organization. (11) For the purposes of deposits under subsect ion (2) of this section, a licensed charitable organization conducting charitable gaming events or sessions shall only be required to deposit its gross receipts and adjusted gross receipts one (1) time per week if the following conditions are met: (a) The charitable gaming involves only games using charity game tickets; (b) The charitable gaming is not part of a

adjusted gross receipts one (1) time per week if the following conditions are met: (a) The charitable gaming involves only games using charity game tickets; (b) The charitable gaming is not part of a charity fundraising event; and (c) The licensed charitable organization's deposits of gross receipts and adjusted gross receipts from charitable ga ming total less than two thousand five hundred dollars ($2,500) in the week prior to the deposit. Effective: July 1, 2025 History: Amended 2024 Ky. Acts ch. 171, sec. 24, effective July 1, 2025. -- Amended 2023 Ky. Acts ch. 32, sec. 1, effective June 29, 2 023. -- Amended 2010 Ky. Acts ch. 24, sec. 544, effective July 15, 2010. -- Amended 2007 Ky. Acts ch. 120, sec. 1, effective June 26, 2007. -- Amended 2000 Ky. Acts ch. 374, sec. 12, effective July 14, 2000. -- Amended 1998 Ky. Acts ch. 232, sec. 11, effec tive April 1, 1998. -- Amended 1996 Ky. Acts ch. 331, sec. 10, effective April 10, 1996. -- Created 1994 Ky. Acts ch. 66, sec. 11, effective March 16, 1994.